| Feature | Ledger Entries | Register Entries |
|---|---|---|
| Definition | Individual detailed records of business transactions. | A summary or header that groups a set of posted ledger entries. |
| Purpose | Store transaction-level data such as invoice postings, payments, inventory movements, etc. | Act as a posting batch log for tracking and auditing groups of entries posted together. |
| Granularity | Fine-grained (line-level entries per transaction). | High-level (one register entry per posting batch). |
| Tables | – General Ledger Entry (17) – Item Ledger Entry ( 32) – Customer Ledger Entry ( 21) – Vendor Ledger Entry ( 25) |
– G/L Register (45) – Item Register ( 46) – Value Entry Register ( 5801) |
| Used For | – Reporting, reconciliation, auditing, and analysis – Viewing actual financial or operational data |
– Tracing when and what was posted – System-level control, sorting, and audit trail |
| Linked Data | Linked to source documents (invoices, journals, orders). | Linked to a range of ledger entry numbers for traceability. |
| Frequency | Created for each individual transaction. | Created once per posting routine, typically for a batch. |
๐งพ What Are Ledger Entries?
Ledger entries are the detailed, line-by-line records of transactions. These could be financial entries (like debits and credits in the G/L), inventory movements, or customer/vendor balances.
โ Examples:
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Each line of a posted sales invoice creates multiple ledger entries:
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G/L Entries for accounting
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Customer Ledger Entry for receivable
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Item Ledger Entry for item movement
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Value Entry for cost
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๐ What Are Register Entries?
Register entries are the batch-level summaries created during the posting process. They serve as a log of who posted what, when, and for which entry range. They provide an audit trail but do not contain transaction details themselves.
โ Examples:
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When you post a sales invoice:
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A G/L Register is created summarizing the G/L Entry numbers posted (e.g., 101โ105).
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An Item Register summarizes ILEs (e.g., 250โ255).
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A Value Entry Register tracks cost postings in batch.
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๐ง Quick Analogy
Think of ledger entries as the individual transactions in your checkbook, while register entries are like the monthly bank statement showing a summary of what was recorded.
12 Types of Entries in Microsoft Dynamics 365 Business Central (With Purpose)
https://smartmilestones.com/types-of-entries-in-business-central/